Please Note: Our Parent Portal will be available soon. Until then, this registration form and these Terms & Conditions govern all enrollments. Once the Parent Portal becomes available, certain administrative procedures may change; however, these policies will remain in effect unless otherwise updated by The Grove Art Studio.
1. Program Membership
The Grove Art Studio After-School Art Program follows the academic school-year calendar.
Enrollment begins on your child’s enrollment date and continues through the end of the current academic school year unless cancelled in accordance with these Terms & Conditions.
Your monthly membership reserves your child’s place in the program. Tuition is based on enrollment rather than attendance or the number of classes attended during a particular month.
Monthly memberships are not paused, frozen, or prorated due to vacations, holidays, illness, travel, or other absences.
2. Cancellation Policy
If you wish to cancel your child’s membership, written notice must be emailed to: contact@thegroveartstudio.com.
A minimum of 30 days’ written notice is required before your next billing cycle.
If proper written notice is not received, you agree to pay 50% of your monthly membership fee as an early termination fee to cover the reserved class space and administrative costs.
Cancellation requests made by phone, text message, or social media will not be accepted.
3. Tuition & Payment Policy
Enrollment is confirmed only after payment has been received.
After submitting your registration, you will receive a secure payment link by email. Once our Parent Portal is available, you will create your account and securely store a valid credit or debit card on file.
Tuition is billed based on your child’s individual enrollment cycle. Each payment covers one monthly membership (for example, four weekly classes for a once-per-week plan or eight weekly classes for a twice-per-week plan).
At the end of each monthly membership cycle, The Grove Art Studio will automatically process the next month’s tuition using the payment method on file unless written notice of cancellation has been received in accordance with our Cancellation Policy.
If your payment method is declined, a $25 declined payment fee will be applied to your account. You will have a 7-day grace period from your child’s last class in the current membership cycle to update your payment method and bring your account current.
If payment is not successfully received within the 7-day grace period:
Additional late fees may be applied.
Your child’s enrollment may be suspended until the account is brought current.
The Grove Art Studio reserves the right to release your child’s reserved class space to another family if the account remains unpaid.
Students with outstanding balances will not be permitted to attend class.
A one-time non-refundable Registration/Initiation Fee is required for all new students. Second and third siblings receive 50% off this fee.
All registration fees, initiation fees, and tuition payments are non-refundable.
Any credit issued by The Grove Art Studio is granted solely at the Studio’s discretion, applies only to the same type of program, has no cash value, and may not be transferred.
4. Attendance & Makeup Policy
Parents are responsible for scheduling all absences and makeup classes.
Until the Parent Portal becomes available, makeup requests must be made by phone, text, or email.
Phone/Text: 786-340-9229
A minimum of 24 hours’ notice is required if your child will miss class.
Classes cancelled with less than 24 hours’ notice will be considered attended and are not eligible for a makeup.
Makeup classes:
Must be completed within the same monthly membership cycle.
Are subject to class availability.
May be scheduled in another age-appropriate class.
Cannot be rolled into future months.
Cannot be transferred to another student or sibling.
Cannot be exchanged for camps, pop-ups, birthday parties, private lessons, refunds, or account credits.
Are forfeited if the scheduled makeup class is missed.
The Grove Art Studio cannot guarantee makeup availability if classes are full.
5. Monday Holiday Policy
Because many school holidays fall on Mondays, families enrolled in Monday classes are responsible for scheduling any makeup class before the end of the same monthly membership cycle.
6. School Holidays & Breaks
Monthly memberships continue during school holidays and academic breaks.
Memberships are not paused or prorated due to holidays.
During Thanksgiving Break, Winter Break, Spring Break, Easter Break, and Teacher Planning Days, makeup scheduling will continue by phone, text, or email until the Parent Portal becomes available.
Parents are responsible for scheduling all classes and makeup sessions.
The Grove Art Studio is not responsible for managing individual family schedules.
7. Studio Policies
To help maintain a safe, organized, and creative learning environment:
All art materials are provided.
Please dress children in clothing appropriate for art activities, as paint and other materials may permanently stain clothing.
Please label all personal belongings, including water bottles.
Food is not permitted during After-School Art classes.
Children showing symptoms of illness (including fever, vomiting, diarrhea, excessive coughing, contagious illness, or other symptoms that may place others at risk) may not attend class.
Parents should use an available makeup class when illness prevents attendance.
The Grove Art Studio maintains strict cleaning and sanitation procedures before, during, between, and after every class.
8. Drop-Off & Pick-Up
Children must be dropped off and picked up at the studio entrance by a parent or authorized guardian.
The Grove Art Studio is not responsible for children arriving or leaving the building without adult supervision.
Please arrive on time.
A 5-minute grace period is allowed for pick-up.
After the grace period, a late fee of $1 per minute will be charged and invoiced.
Children arriving late may participate in the remaining class time only. Missed instructional time will not be extended or made up.
9. Medical Emergencies
The safety and well-being of our students is our highest priority.
In the event of a medical emergency, The Grove Art Studio staff may contact emergency medical services (911) and obtain emergency medical treatment if a parent or emergency contact cannot be reached promptly.
Parents are responsible for providing accurate emergency contacts, allergies, medical conditions, medications, and other relevant health information during registration.
The Grove Art Studio cannot administer medication unless prior written authorization has been provided by the parent or legal guardian.
10. Student Behavior Policy
The Grove Art Studio is committed to maintaining a respectful, safe, and positive learning environment.
Students displaying repeated unsafe, disruptive, aggressive, or inappropriate behavior may be removed from class.
The Grove Art Studio reserves the right to suspend or terminate enrollment if a student’s behavior negatively impacts the safety, learning experience, staff, or other students.
No refunds will be issued if enrollment is terminated due to behavioral concerns.
11. Photography & Media Release
Unless declined in writing during registration, parents authorize The Grove Art Studio to photograph or record students participating in classes, camps, birthday parties, or studio events for educational and promotional purposes, including our website, printed materials, newsletters, and social media.
No child’s personal identifying information will be published without parental permission.
Parents may withdraw media consent at any time by submitting written notice.
12. Release of Liability
Participation in art activities involves inherent risks.
By enrolling a child, the parent or legal guardian voluntarily assumes those risks and agrees to release, indemnify, and hold harmless The Grove Art Studio LLC, its owners, employees, instructors, contractors, volunteers, and representatives from any claims, injuries, damages, losses, expenses, or liabilities arising from participation in studio activities, except where prohibited by law or resulting from gross negligence or intentional misconduct.
The Grove Art Studio is not responsible for lost, stolen, or damaged personal property.
13. Force Majeure
The Grove Art Studio shall not be responsible for delays, cancellations, interruptions, or closures caused by circumstances beyond its reasonable control, including but not limited to severe weather, hurricanes, flooding, fire, public health emergencies, government orders, power outages, or other unforeseen events.
When reasonably possible, makeup opportunities may be offered at the Studio’s sole discretion.
14. Changes to Policies
The Grove Art Studio reserves the right to modify these Terms & Conditions, tuition, schedules, operating procedures, policies, and fees at any time.
Parents will be notified of any material policy changes.
Continued participation in the program constitutes acceptance of all current and future studio policies.
Parent Agreement
By completing this registration, I acknowledge and agree that:
I have read and understand these Terms & Conditions.
I understand that enrollment continues through the end of the current academic school year unless cancelled according to the Cancellation Policy.
I understand that tuition reserves my child’s place in the program and is not based on attendance.
I agree to all payment, cancellation, attendance, makeup, late pick-up, and studio policies.
I authorize The Grove Art Studio to obtain emergency medical treatment for my child if necessary.
I accept the Release of Liability.
I understand that all registration fees and initiation fees are non-refundable.
I understand that my child’s enrollment is confirmed only after payment has been received.
I understand that continued participation in the program constitutes acceptance of all current and future studio policies.